IVF, IUI and donor-cycle pathways with cycle-phase tracking, dozens of versioned consents, multi-clinician sign-off and document retention designed against HFEA inspection expectations.
Pathway captured. Consents versioned. Sign-offs recorded. HFEA-style audit.
Fertility is the most document-heavy specialty PracticeWise supports. A single cycle generates dozens of consent forms, multiple clinician sign-offs and months of cycle-phase records. PracticeWise carries all of it on one patient record with audit-grade history.
Status, owner and next action visible at every step — to the patient, the admin and the clinician.
Structured intake captures medical history, fertility history, partner details, prior treatment. Diagnostics ordered against the patient record with imaging and bloods linked.
Pathway selected (IVF, IUI, ICSI, donor egg, donor sperm, surrogacy support). Pathway-specific consent set queued for the patient to complete with the embryologist's guidance.
Each cycle phase (down-regulation, stimulation, retrieval, fertilisation, transfer) captures dates, doses, response and clinician notes against the patient record.
Embryologist sign-off captured at fertilisation, embryo grading and transfer decisions. Multi-clinician audit trail per cycle.
Outcome recorded (positive pregnancy test, ongoing scan, miscarriage, no pregnancy) with onward-care decision and timestamped clinician sign-off.
Specific to fertility clinics — configured into the workflow above, not pinned as an afterthought.
Each pathway carries its full consent set (HFEA-aligned forms — WT, MT, WP, MP, CD and the rest), separately versioned. Patients sign the ones relevant to their pathway and partner status.
Cycle decisions can require multiple clinician sign-offs (e.g. embryologist + clinician at transfer). Every sign-off captured separately in the audit log with role and reference.
Consents, decision notes and cycle records retained for the period HFEA inspections look for — designed against HFEA expectations, not certified by them.
Where both partners are patients, records are linked but role-scoped: each patient sees only their own data unless they have explicitly consented to the partner's view.
Operator quote
“HFEA inspection used to be a four-month preparation. Now the audit is the day-to-day record — we hand it over as-is.”
Pulled from the twelve workflow modules. Each one composes into the same audit trail.
HFEA-style consent set, versioned and pathway-scoped.
Pathway-specific intake; partner intake linked where applicable.
Multi-clinician sign-off queue (embryologist, clinician) per cycle phase.
Diagnostics, imaging, prior records, partner records — scoped per cycle.
Cycle calendar, consent status, document outbox, next-step prompts.
Append-only per-cycle log, exportable for HFEA inspection or clinical review.
BMI verification, GP-notification consent, recurring prescriptions and follow-up reviews — all configured for the workflow weight-management clinics actually run.
Read the workflowPre-consult intake, video-consult notes, post-consultation prescribing and complete patient-record export — without stitching together four tools.
Read the workflowHigh-throughput async review queues, ID and address verification, GP-letter generation and unambiguous escalation paths — built for prescribing-led services.
Read the workflowWe'll walk through your current intake, review and prescribing process — and show you the equivalent in PracticeWise, configured for fertility clinics.
